ANNUAL SCIENTIFIC MEETING

Shifting Sands

Exploring the boundaries of specialisation

Sunday 16 - Wednesday 19 September 2018 Adelaide Convention CentrePre-meeting workshops Saturday 15 - Sunday 16 September 2018

ABSTRACTS

Call for Abstracts

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Abstracts are invited for Free Communication (Oral) and Poster presentations for the Royal Australian and New Zealand College of Obstetricians and Gynaecologists 2018 Annual Scientific Meeting (RANZCOG 2018 ASM) being held in Adelaide, South Australia from Sunday 16 to Wednesday 19 September 2018. Abstracts are welcome on any topic relevant to women’s health; papers must not have been published elsewhere.

The deadline for abstract submission has now closed.

Abstracts will be reviewed by the Organising Committee and will be selected using criteria such as:

  • Clarity and appropriateness of the design and methods
  • Relevance and appropriateness of the results and analysis
  • Originality and relevance of the discussion
  • Overall quality of the abstract
  • Presentation of new research findings
  • Utilisation of new technology in obstetrics and gynaecology
  • Papers that challenge current thinking in obstetrics and gynaecology

All papers should be presented by the person named in the program, except in the case of illness or other extenuating circumstances (approved by the Organising Committee).

Only one author per abstract can be nominated as the ‘presenting author’. Please note that all presenters (Free Communication and Poster presentations) must register for the meeting and pay the appropriate registration fee by the early bird deadline Friday 29 June 2018. It will be assumed any presenter not registered by this date has withdrawn their abstract from the program.

Abstracts may be submitted in the following areas of interest:

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  • Termination of Pregnancy Care
  • Contraception
  • Current Influences on Women’s
  • Health/Global Women’s Health
  • Fertility and Reproductive Health
  • Fetal Medicine
  • General Gynaecology
  • Prenatal diagnosis/ultrasound
  • Gynaecological Endoscopy and Robotic Surgery
  • Gynaecological Oncology and Colposcopy
  • Labour and Obstetric Complications
  • Medical Education
  • Menopause
  • Obstetric Medicine
  • Paediatric and Adolescent Gynaecology
  • Psychosomatic Issues in Obstetrics and Gynaecology
  • Sexual and Reproductive Health
  • Surgical Simulation
  • Urogynaecology & Mesh

Key Dates

Tuesday 22 May 2018
Deadline for receipt of abstracts

Thursday 14 June 2018
Authors notified whether abstracts have been accepted

Friday 29 June 2018
Early bird registration closes

16 – 19 September 2018
RANZCOG 2018 ASM

Friday 29 June 2018
Deadline for presenting authors to register

Presentation Format

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Authors will be required to indicate the preferred presentation format when submitting an abstract.

Free Communication:
If you wish for your abstract to be considered for Free Communication Oral presentation only.

Poster:
If you wish for your abstract to be considered for a Poster presentation only.

Free Communication or Poster:
If you wish for your abstract to be considered firstly for Free Communication Oral presentation and secondly for Poster presentation (if abstract not accepted for Free Communication Oral presentation).

Presentation Types

Free Communication Oral Presentations
Free Communications will be allocated 12 minutes – 10 minutes for presentation and 2 minutes for discussion. Abstracts not selected for Free Communication may be eligible for Poster presentation. Please note that following acceptance of an abstract for Free Communication Oral presentation, the abstract shall not be presented to any other scientific body before the RANZCOG 2018 ASM.

Poster Presentations
The top 20 Poster presentations will be prominently displayed in the meeting venue; all other posters will be in electronic format available for viewing by delegates on the Meeting App. Full instruction of the format and display of Posters will be detailed within acceptance notifications sent to nominated presenting authors.

Awards and Prizes

The presentations will be judged onsite during the ASM.
Prizes will be awarded for the following:

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Aldo Vacca Award – Best Free Communication and Best Poster

During the meeting prizes will be awarded to the Best Free Communication presented and Best Poster Presentation displayed.

RANZCOG Early Career Researcher Award

A prize will be awarded to the Best Free Communication presented by an Early Career Researcher.

To be eligible, the presenting author must be a FRANZCOG trainee, or a RANZCOG Fellow five years or less post-Fellowship, at the date of the meeting.

RANZCOG Early Career Researcher Award

A prize will be awarded to the Best Free Communication presented by a Diplomate Researcher.

To be eligible, the presenting author must be a RANZCOG Diploma Trainee or a DRANZCOG / DRANZCOG Advanced holder.

NOTE: Finalists of the RANZCOG Early Career Researcher Award and RANZCOG Diplomate Researcher Award will be invited to make a 10 minute presentation followed by a 2 minute question time. Remaining applicants may be invited to submit a Poster presentation. To be considered for either researcher award, please indicate on the online submission form eligibility of the presenting author when submitting an abstract and prepare the abstract in accordance with the Abstract Preparation Guidelines and Abstract Submission Guidelines.

Preparation Guidelines

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1. Length

The maximum of the main body of the abstract should be 250 words (i.e. excluding title, authors and institutions).

2. Title

The abstract title should reflect the main content and nature of the abstract while remaining as brief as possible; do not use abbreviations within the title.

3. Structure

Abstracts must be structured using the following format; any abstracts not following the correct structure may not be accepted.

Structure of abstract for original research / systematic reviews

  • Introduction
  • Methods
  • Results
  • Discussion

Structure of abstract for case studies

  • Background
  • Case
  • Discussion

4. Spelling and Grammar

All abstracts should be written in English and thoroughly checked for spelling and grammar before submission.

Use standard abbreviations only; place any unusual abbreviations in brackets after the word appears for the first time within the body of the abstract, abbreviations may be used thereafter.

5. Layout and Format

  • Each abstract must be prepared in Microsoft Word. No other formats will be accepted.
  • The title of the abstract should be written in sentence case i.e. initial capital letter, followed by lower case.
  • List details of the author/s name/s (surname followed by initial of first name with a comma separating each author). Name of the presenting author must be underlined.
  • List author/s affiliation/s (organisation, city, state if applicable, country), separated by commas. Author/s and affiliation/s to be linked by a super script letter.
  • Please note that double spacing should separate the title, author/s name/s, affiliation/s and body of the text.
  • Please refrain from using printed enhancements such as italics, under lining, bold text etc. Italics may be used for non-English words or scientific names where necessary.
  • Figures, tables, charts and graphs are not permitted.
  • Please ensure results are detailed within the abstract (abstracts must not state ‘results will be presented at the meeting’) and appropriate statistical tests have been used and reported.
  • Sources of funding should be indicated at the bottom of the abstract, as applicable.
  • Use generic names of drugs, where applicable.
  • References should be avoided or, if essential, should be kept to a minimum and presented in Vancouver (numbered) style. Note that all references will be included in the maximum abstract length (250 word total).
  • Please note abstracts may be re-formatted and edited for publication in the program handbook.

Submission Guidelines

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All abstracts must be submitted electronically via the online submission facility (Abstract Submission Portal) accessed on the meeting website

  • Authors wishing to submit more than one abstract may do so by clicking ‘New Abstract’ in the Presenter Portal (please avoid submission of several abstracts generated from the same study).
  • Only one author per abstract can be nominated the ‘presenting author’.
  • All submissions must be accompanied by a maximum 80 word biographical paragraph of the presenting author. Biographical details will be used by the session chair for introductions purposes and may also be published in meeting literature.
  • Submission of abstracts implies the author’s agreement to publish the abstract in the meeting program handbook and other meeting literature as applicable.
  • Abstracts accepted for Free Communication and Poster presentations may be provided upon request to media outlets promoting a specific presentation. Please note that submission of abstracts implies the author’s consent.

General Guidelines

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Please note that all accepted presenters (Free Communications and Poster presentations) must register for the meeting and pay the appropriate registration fee by the early bird deadline, Friday 29 June 2018.

Please ensure the following required information is available before beginning the online abstract submission process:

  • Your contact details.
  • The title of your abstract.
  • Preferred presentation type (Free Communication or Poster Presentation).
  • Name and organisation of your co-author/s, if applicable.
  • Your (the presenting author’s) brief biography (maximum 80 words). Biographies are to be written in full sentences (not dot points) and in third person.
  • Your abstract prepared in the format specified under Abstract Preparation Guidelines. Failure to meet the specified deadlines or guidelines may result in exclusion from the program.

Presenter Terms & Conditions

Submission of your abstract/s implies you have read, understood and comply with the Presenter Terms and Conditions. These are available to view within the Presenter Portal (online submission facility) at the time of submitting your abstract.

Double Check Your Submission

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A confirmation e-mail will not be sent when an abstract has been submitted; authors are required to double check each abstract has uploaded correctly during the submission process.

To confirm abstract submission, authors should log back into the Presenters Portal (online submission facility) and check the submission status on the “Edit Abstracts” page.

If you have any concerns, please contact the meeting Secretariat immediately, by email to ranzcog@wsm.com.au or by phone on +61 3 9645 6311.

Acceptance Notification

Acceptance or otherwise is at the discretion of the Organising Committee. Notification will be sent to the presenting author by Thursday 14 June 2018. Full instructions for accepted presenters will be forwarded on acceptance of the abstract.

Publication in ANZJOG

Abstracts accepted for Free Communication Oral and Poster presentations may be put forward for publication in ANZJOG (Supplement) following the conclusion of the RANZCOG 2018 ASM; consent or otherwise should be indicated for each submitted abstract during the abstract submission process.

Further Information

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waldron_smith

WALDRONSMITH Management

119 Buckhurst Street,
South Melbourne VIC 3205
T + 61 3 9645 6311
F + 61 3 9645 6322
E ranzcog@wsm.com.au
www.ranzcogasm.com.au

Abstract Sample (Case Report):

Obstetric Solutions

Phillips Ja, Thomas Db
a Women’s and Childrens’ Hospital, North Adelaide, South Australia, Australia
b Royal Brisbane and Women’s Hospital, Brisbane, Queensland, Australia
Main body of abstract text: typed in English, not exceeding 250 words, under relevant structure headings
Background: insert text
Case: insert text
Conclusion: insert text